# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland in Indonesia
The Embassy of Switzerland in Indonesia serves as the vital diplomatic bridge between the two nations, fostering collaboration across political, economic, legal, scientific, and educational landscapes. As a hub for international cooperation, the Embassy plays a pivotal role in strengthening bilateral ties. Currently, the Swiss Embassy in Jakarta is seeking a dedicated, highly organized professional to join its team as an Accounting, Administration, and Finance Assistant on a one-year fixed-term contract.
## Role Overview and Key Responsibilities
The successful candidate will provide essential operational support to ensure the seamless execution of programs and maintain high standards of financial transparency. The primary duties include:
Programme Implementation Support
* Assisting the National Disaster Management Agency (BNPB) in preparing administrative and financial documentation in alignment with Swiss Agency for Development and Cooperation (SDC) protocols.
Ensuring strict adherence to procurement procedures, signatory authorities, and government-mandated Standar Biaya Masukan* (SBM) regulations.
* Collaborating with Embassy staff to facilitate payment approvals and contract management via the ESPRIT platform.
* Managing the clearance of cash advances and post-activity reconciliations.
Financial Management and Reporting
* Conducting quality control on payment requests and managing bank system registrations.
* Accurately inputting financial data into the Vision+ accounting tool and maintaining organized digital and physical archives.
* Preparing comprehensive monthly accounting reports and financial statements for management review.
* Updating quarterly cash flow projections and budget tracking based on ongoing expenditures and contractual obligations.
Administrative, Logistic, and Communication Duties
* Overseeing correspondence management and ensuring high-quality formatting for official documents, including Terms of Reference, activity reports, and meeting minutes.
* Providing logistical coordination for field missions, project steering committee meetings, and internal diplomatic events.
* Assisting with linguistic tasks (English to Indonesian translations) and supporting outreach efforts, such as social media content and newsletter production.
## Professional Requirements and Qualifications
To thrive in this multicultural diplomatic environment, applicants must possess a unique blend of technical accounting expertise and administrative agility.
Essential Qualifications
* Education: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
* Experience: A minimum of 2 to 5 years of professional experience in accounting, financial reporting, and logistics, preferably within international development organizations. Prior exposure to disaster risk management is highly desirable.
* Regulatory Knowledge: Proficiency in the financial policies of the Government of Indonesia, specifically regarding SBM regulations.
* Technical Skills: Advanced proficiency in Microsoft Office (specifically Excel and Word) and various accounting software packages.
* Linguistic Ability: Fluent English and Indonesian are mandatory; proficiency in German or French is considered an advantageous asset.
* Soft Skills: High integrity, discretion, proactive problem-solving, and the ability to function effectively in a diverse, international team.
## Benefits and Application Process
The Swiss Embassy offers a professional, dynamic working environment characterized by competitive compensation, comprehensive social benefits, and the opportunity to contribute to impactful development initiatives.
How to Apply
If you meet the criteria and are ready to contribute to the Swiss-Indonesian partnership, please submit your application through the following steps:
1. Download the Form: Obtain the official Federal Department of Foreign Affairs (FDFA) job application form from the official embassy portal.
2. Prepare Documents: Draft a compelling motivation letter highlighting your relevant experience.
3. Submission: Email your completed form and cover letter to [email protected].
4. Subject Line: Please ensure your email subject line follows this format: “Your Full Name – SDC Administration and Finance Assistant”.
Please note that only short-listed candidates will be contacted for further assessment. Embark on a rewarding career path with an institution committed to excellence and international cooperation.